Catering Software for Event and
Institutional Caterers Across India
Quotations, event plans, kitchen dispatch, inventory and per-event profit - managed from one system instead of notebooks and WhatsApp groups.
Everything your catering operation needs - in one system.
One engine. Two ways of working.
Whether you run weddings and events or daily meals across sites, the same engine - per-plate norms, material planning, dispatch and P&L - adapts to how you actually work.
Event & Wedding Catering
Per-event quotations, kitchen-to-venue dispatch and planned vs actual profit for every booking.
Explore event cateringInstitutional & Contract Catering
Daily menus, multi-site dispatch, muster and cost per meal per site, with monthly client invoicing.
Explore institutional cateringSound familiar?
Most catering businesses across India run on three tools: a notebook, WhatsApp groups, and one trusted manager's memory. It works - until the season gets busy.
From booking to profit,
in four steps.
Quotation
Send a GST-ready quotation in minutes.
Kitchen Planning
Convert per-plate norms into a kitchen-wise material plan.
Dispatch
Dispatch checklist from kitchen to venue, confirmed on the way.
Profit
See planned vs actual profit the moment the event closes.
See it, don't imagine it
Real screens from CaterCaptain. This is what your operation looks like when it's organised.
Every event, planned in 4 clean steps
Event info → service schedule → menu → staff. Each event gets its own record with client details, venue kitchen, guest counts and dish-level pricing. No more digging through chats to find what was agreed.
- One-day, multi-day and contract-based events
- Menu planner with your dish library and packages
- Per-service guest counts and timings
From menu to GST quotation in minutes
Guest count × per-plate price, other costs, profit margin, GST, discounts, round-off - calculated in one screen. Download the PDF or email it straight to the client, and track its status from draft to finalized.
- GST shown or hidden per quotation - your choice
- Round-off suggestions for clean final amounts
- Edit and re-issue without starting over
Know what left HQ, what arrived, and what's short
Kitchens raise material requests; HQ reviews against live stock, approves and dispatches with batch, vehicle and driver details. Every movement is timestamped on a timeline - so "peli gaadi ma su moklyu hatu?" is answered by the system, not by memory.
- Raw materials, crockery, essentials and equipment tabs
- Live available-stock check against requested quantities
- Full request → approve → dispatch → receive timeline
Start for ₹999. Stay because it works.
First month ₹999 all-inclusive - no setup fee, no contract. Then Standard at ₹19,999/year or Premium at ₹39,999/year. Every plan has a 30-day money-back guarantee.
See Full Pricing
What caterers tell us
"Previously, we had to go through multiple spreadsheets and invoices to understand the profitability of an event. Now, as soon as an event is completed, we have a clear view of the margin, costs, and revenue in one place."
"The dispatch list alone has made a big difference. My storekeeper no longer needs to call me early in the morning to ask what needs to be loaded. Everything is already organized and available in the app."
"Creating a quotation used to take almost an hour in PDF. Now, I can prepare a professional PDF with GST details in just 10 minutes and send it to the client right away."
Example data for illustration - not actual customer testimonials.