Event & Wedding Catering Software for Indian Caterers
Turn guest count into a material list, labour plan and margin. Send stock from your HQ store to every kitchen. See the real profit of every wedding, reception and corporate event.
Built for Indian caterers who run one HQ store and two or more kitchens.
Built for caterers who run real events
- Wedding and reception caterers, 200 to 5,000+ guests
- One HQ store with 2+ kitchens
- Engagements, sangeet, religious functions
- Corporate annual days and conferences
- Destination weddings
- English, ગુજરાતી & हिन्दी
- Made in Ahmedabad, India
- Free product walkthrough
- Start at ₹999
- Prices include GST
Where event profit leaks
Five places money slips out of a wedding - and what replaces each one.
Material planned in a notebook from memory.
Replaced byNorms engineGuest count changes three times, with no record of who changed what.
Replaced byRevision historyAdvances chased on phone calls.
Replaced byWhatsApp remindersLabour on paper chits.
Replaced byLabour planProfit known "roughly", weeks after the event.
Replaced byP&L per event
Five steps for every event
Inquiry to quotation
Functions, guest count and menu. Send the quotation on WhatsApp in one tap.
Norms engine
Guest count × your per-plate norms = material list, labour plan, shortage list and planned margin.
Material request and approval
Each kitchen requests what it needs. HQ approves and sends batches with vehicle and driver.
Receive and return
The captain taps Receive All, then records returns and wastage after the event.
Close
Batch costing + labour + other costs = the actual P&L per event.
Multi-kitchen dispatch from one HQ store
Most event software stops at the quotation. Your real work starts after it. CaterCaptain tracks every kilo from your HQ store to every kitchen: who asked, who approved, which vehicle carried it, who received it and what came back. Each batch carries its cost, so each event carries its real cost.
- Raw materials, crockery, essentials and equipment, tracked separately
- Live available-stock check before a request is approved
- Full request → approve → dispatch → receive timeline, per kitchen
Know what every event really earned
Revision history shows the kitchen head approved the paneer increase at 4:10 pm because guests went from 900 to 960.
| Line Item | Planned | Actual |
|---|---|---|
| Revenue (900 x ₹650) | ₹5,85,000 | ₹5,85,000 |
| Material + labour + other | ₹4,05,000 | ₹4,22,500 |
| Margin | ₹1,80,000 (30.8%) | ₹1,62,500 (27.8%) |
- One-tap send for quotations and invoices as PDF
- Dispatch lists shared with the kitchen captain before the vehicle leaves
- Payment reminders that don't need a phone call first
Share everything on WhatsApp in one click
Quotations, invoices, menus, dispatch lists and payment reminders, live since 25 Sept 2026.
In development: automatic sending from your own number.Your menu, your region, your norms
North Indian, South Indian, Marwari, Bengali, Maharashtrian, Punjabi, Gujarati, Jain, or all of them at one wedding. Set grams per plate once; CaterCaptain uses them for every event.
- Veg Dum BiryaniNorth Indian180 g90 kg
- Dal Baati ChurmaMarwari150 g75 kg
- AvialSouth Indian100 g50 kg
- Puran PoliMaharashtrian80 g40 kg
- Mishti DoiBengali100 g50 kg
Which plan fits you?
₹1,999/month option · 5 users
₹3,999/month option · multi-kitchen dispatch
