Catch leakage the same day
Boys' Hostel A, Tuesday lunch: toor dal plan 12.6 kg (420 × 30 g), used 15.1 kg (+19.8%). Flagged for the HQ manager. Wrong headcount, recipe change or leakage? Ask the captain today, not next month.
For Institutional & Contract Caterers
Institutional & Contract Catering Software for Multi-Site Kitchens
Run hostel messes, school meal kitchens, college messes, corporate and industrial canteens and hospital kitchens from one HQ. Plan daily from headcount, dispatch on schedule, and see your cost per meal per site every day.
CaterCaptain is institutional and contract catering software for Indian caterers who supply two or more hostel, school, college, canteen or hospital kitchens from one HQ store.
This is operations and cost software - not a token or RFID meal-counting device.
- One HQ screen
- Cost per site
- Gujarati, Hindi, English
Who it is for
For caterers who run sites, not counters
Hostel messSchool mid-day meals and central kitchensCollege messCorporate canteensIndustrial canteensHospital catering
If you hold 2 to 20+ yearly contracts and supply them from your own HQ store, this is for you. If you are a company or college looking for a token, RFID or employee ordering counter system, we are not that.
The problem
Where contract margins disappear
No daily check of what each site used against its headcount.
Cost per meal known only at month end, if at all.
Paper attendance at each site; ghost workers billed to the client.
Monthly bills made by hand from WhatsApp photos.
Rates fixed for 11–12 months while material prices move.
The Daily Loop
The daily loop, at every site
Set up each site
Set up each site as a kitchen: contract, meals per day, weekly menu cycle.
Daily material plan
Headcount × norms = the daily material plan, generated automatically.
Scheduled dispatch
Scheduled dispatch from HQ to each site.
Daily consumption
The site captain enters daily consumption on his phone.
Cost per meal
Consumption vs plan and cost per meal, per site, per day.
Monthly invoice
Month end: invoice each client against the yearly contract.
Cost Per Meal
Your cost per meal, per site, every day
Two sites are above plan. You see it on day 3, not day 30.
Example data: Annapurna Food Services, HQ Pune.
SiteHeadcountPlan ₹/mealActual ₹/mealVariance
Boys' Hostel A42041.2044.80+8.7%
Girls' Hostel B31041.2041.60+1.0%
Engineering College Mess65046.0047.10+2.4%
Factory Canteen, Chakan (3 shifts)1,10038.5037.90−1.6%
Hospital Kitchen18062.0066.30+6.9%
Built for contracts
Everything a multi-site contract needs on record
Daily attendance and muster at every site
Mark staff attendance per site in the web app every day, for example 14 on roster, 12 present, and keep a digital record you can show the client.
Under the new Labour Codes (PIB backgrounder, 21 Nov 2025), if the contractor fails to pay wages, the principal employer has to pay unpaid wages to the contract labour, and the Codes mandate electronic maintenance of records, registers and returns. CaterCaptain is an operations tool, not a payroll or legal compliance service.
Billing
Bill every contract at month end
Factory Canteen, Chakan, October: 58,240 meals × ₹42 = ₹24,46,080, created from recorded meals and shared on WhatsApp.
Tenders
Records that help you win and keep tenders
Mess and canteen tenders ask for proof: rates per student per month or per plate, past contracts, turnover and contract-labour registration. One university hostel tender runs for an initial 11 months. An IIT hostel mess contract runs 12 months, renewable up to 3 years, with rate revision capped at 5%. Many government tenders must be filed on GeM. CaterCaptain gives you site-wise meal counts, cost per meal and attendance history for bids and renewals.
- Site-wise meal counts Ready
- Cost per meal Ready
- Attendance history Ready
Pricing for multi-site operators
Premium works out to about ₹8,000 per site per year (about ₹667 per site per month). For a 400-student hostel serving 3 meals a day, ₹667 a month is under 2 paise per meal.
See institutional pricingStandardUp to 2 sites
₹19,999/yr
PremiumUp to 5 sites
₹39,999/yr
Custom6+ sites
Quoted per operator
FAQ
